Federal and University guidelines recommend that faculty and staff
receive periodic training in order to obtain access to confidential
student information. The University of South Carolina asks that you
receive that training by reading the following information and taking
the brief ten-question tutorial. It takes approximately four minutes.
You will then have certified access until Fall semester 2009. Thank
you very much.
Note: This educational page will continue to appear until you complete the quiz. To link directly to the quiz or to skip the quiz and go to your class information, please scroll to the bottom of this page.
FERPA at a Glance The Family Educational Rights and Privacy
Act of 1974, as amended, sets forth requirements regarding the privacy
of student records. It affords students certain rights with respect to
their education records. In essence,
- College students must be permitted to inspect their own
- College officials may not disclose personally identifiable
information about students, or permit inspection of their records,
without written consent from the student unless such action is covered
by exceptions permitted by the Act.
Directory Information may be released
The following data items are considered directory information and may
be viewed and released to the public without written consent:
The University may disclose any of these items without prior written
consent, unless the student has submitted a written request to the
Office of the University Registrar not to release directory
information pertaining to them. Directory information for these
students will not be immediately available to you via VIP.
- Student's name, electronic mail address, local and permanent mailing addresses, and
- Semesters of attendance, date of admission, date of expected or
- Currently enrolled or not; full/part time; classification
- School, major, and minor fields of study, type of degree being
- Degrees awarded, honors, awards received, scholarships and
- Student's participation in officially recognized activities and sports sponsored by the University; weight and height of members of athletic teams
Other Disclosure Without Student's Prior Consent
FERPA law also defines a number of other circumstances besides the
release of directory information in which an education record can be
released to certain parties without written permission from the
student. Examples of these exceptions include:
Other exceptions exist and may be found in the University's annual
notification to students on the University Registrar's website or the
ACAF Policy 3.03.
- School officials who act in the student's educational interest
on a legitimate, "need-to-know" basis. A faculty member, staff member,
or school official has a legitimate educational interest in accessing
or reviewing a student's educational records without the student's
written consent if he or she needs to review an educational record in
order to fulfill his or her professional responsibility
- Students currently registered in a particular class section,
the names and email addresses of others on the roster may be disclosed
in order to participate in class discussion
- Authorized representatives of various education authorities,
government officials, and accrediting organizations
- Compliance with a judicial order or lawfully issued subpoena.
Take the FERPA Quiz
Please note that this is only a demo. Faculty may use this for study, but
they must take the quiz while
logged into VIP.
I'll take the quiz later